ACN 076 020 329
No more tables!
No more spreadsheets! No more long hand cost calculations! Get rid of time-consuming
and fiddly paperwork. RosterCoster makes rostering a breeze. Perfect for
NUMs who need to control their department's staffing and budget.
Designed specifically for nursing
RosterCoster harnesses the powerful
features of the Microsoft Access relational database system to provide
a custom solution to the tedium of roster development
No need to keep multiple wordprocessor
or spreadsheet documents; store all your rosters in one data file and open
each with a mouse click
Calculate total costs incorporating
shifts, penalties and allowances
Easy-to-use Windows interface
can be mastered quickly and complex rosters can be managed entirely on
a single PC
Identify where more staff are
needed or too many staff are rostered
Create and print fortnightly rosters
at the touch of a button
RosterCoster assists the development of a complete fortnightly roster
using staff and shift lookup tables. Allowances may be designated for each
shift worked. The number of staff rostered for morning, afternoon and night
shifts may be quickly determined as well as the number of staff still required.
The roster may be printed in several formats to provide staff with appropriate
working documents. Staff, shift, allowance and award data may be easily
modified. Costs can be calculated during development of the roster
so that the consequences of shift changes can be quickly seen. Cost data
is stored indefinately to facilitate long-term accounting.
RosterCoster 2.5 Features
User-friendly Windows interface incorporating pop-up windows, buttons,
toolbars and menus which function intuitively.
Colour user manual with comprehensive description of functions, illustrated
with images of computer screens.
Written in Microsoft Access and therefore offers familiarity for Access
users but does not require any knowledge of Access.
Easily develop a complete fortnightly roster using staff and shift lookup
Allowances may be designated for each shift worked.
Lookup tables for staff, award codes, shift codes and allowances will accept
unlimited entries and can be easily modified.
Casual staff may be added to a roster without adding them to the regular
New rosters are created from the staff list, from a previous roster or
users may create an exact duplicate of a previous roster, complete with
all shifts and allowances, to be used as a template for a new roster.
A popup copy window allows copying and pasting of data into roster cells
using a variety of methods and a separate window allows easy clearing of
unwanted data from multiple roster cells.
Individual notes can be stored with each staff member or roster.
An increment or other significant date can be stored with each staff member.
The user can easily assess whether any increment dates occur within the
roster currently in use.
The roster may be sorted by name, shift code, hourly rate or a user-defined
Following completion, rosters may be locked to prevent further modification.
A popup calendar allows the user to easily look up days and dates.
Managing Staff Requirements
Unique requirements calculator checks for adequate staffing. The calculator
determines how many staff are rostered for morning, afternoon and night
shifts each day and tells the user how many staff are still required to
complete the requirements specified.
Specific staff requirements can be inserted for each of the 14 days of
the roster. These can be modified within an individual roster independently
of modifying the default requirements.
A requirements worksheet can be printed to facilitate completing a roster;
this is a formatted page with blank cells for each shift which still needs
to be filled.
Prints a complete roster showing shifts and allowances for each staff member
for each day of the fortnight.
Prints rosters for single days or single staff members and a blank roster
Prints a separate On-Call and In-Charge list.
Does not require a specific printer but prints on any compatible printer
Calculates costs for shifts and allowances taking into account penalty
rates for shifts, weekends and public holidays, and built-in and user-defined
Unique popup cost calculator calculates the costs for a single shift, single
day, single staff member or the complete fortnight, taking into account
the 38 hour week.
Cost data are stored indefinitely in an archive file which allows easy
comparison of roster costs over time, and the costs of overtime, leave
and other shift categories. Cost adjustment facility allows synchronisation
of archive costs with payroll or other standard.
Calculation errors are stored to enable the user to identify and correct
data entry errors.
Calculations for FTEs (full-time equivalents) are provided for both FTEs
worked and FTEs paid.
Data File Functions
RosterCoster can create, modify and use multiple data files which allow
the independent use of, for example, a nursing file and a wardsman file,
or a cardiac file and an obstetric file.
An import and export function allows transferring data to other RosterCoster
users to easily update their sites with the latest information such as
Data files may be easily copied to provide a secure backup system.
What RosterCoster Won't
RosterCoster does not allocate the shifts and days each staff member will
work; this must be done using traditional rostering methods.
While cost calculations are accurate, variations in costing policy between
different employing institutions mean that this system may not be able
to deal effectively with all variables. It is not designed to be used,
and should not be used, as a payroll system. Cost calculations are intended
to be used simply as a reasonably accurate guide to assist in planning
If for any reason this product fails to meet your expectations, the
original disks and documentation may be returned with 3 months of purchase
for a full refund.
to Version 3
If you purchase RosterCoster Version 2.5, you will automatically receive
a free upgrade to Version 3 which will incorporate on-line help and other
PC with 386 or higher processor
6MB RAM (8MB recommended)
Hard disk with at least 2 MB free space
(MS Access already installed)
Windows 3.1, Windows 95 or Windows NT
Microsoft Access Version 2 (requires
approximately 20 MB hard disk space)
VGA or higher resolution monitor
Mouse or other Windows-compatible pointing
and Technical Support
Supplier: HealthBase Pty Ltd
Contact: Owen Jenkins
Mail: PO Box 714, Randwick, NSW 2031
Tel: (02) 9341 7792
Fax: (02) 9341 7792
RosterCoster Version 2.5
Delivery Address ______________________________________________________
How did you first hear about RosterCoster?
Includes: Single user installation of RosterCoster Version 2.5 (3.5
inch disk format)
Free on-site installation and introductory demonstration can be arranged
Individual and group on-site training can be arranged. Call to discuss
Please include cheque for payment made out to HealthBase Pty Ltd.
If not including payment with your order, please include a copy of the
institutional purchase order or requisition and the name, address and contact
numbers of the person or department responsible for payment. Telephone,
fax and email orders will also be accepted for approved customers. HealthBase
Pty Ltd can also supply Microsoft Access at competitive rates if required.
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