What are snapshots?

Snapshots are read-only copies of accounts or letters you send to patients or other third parties. They provide a reliable record of documents you have sent to people even though you may have modified the data in their account subsequently. They are like an electronic photocopy.

How do I create snapshots in Access Anaesthetics?

Go to the System Options, File Management page, and tick the 2 ’Save Snapshot' boxes. Snapshots will automatically be created on your hard disk each time you print (not preview) an account or letter.

How do I view the snapshots?

Go to any account's 'Documents' page and click the camera icon to view the associated snapshot. You can then zoom in or out or print a copy of the snapshot by clicking the right mouse button. There is a tick in the checkbox for any document which has an associated snapshot. If there is no tick, there is no snapshot.

My snapshots don't seem to work. What's the problem?

There may be several reasons why snapshots don't work. Usually this means something went astray during the initial installation of Access Anaesthetics. There are several options you could try in this order: Insert your Access Anaesthetics CD and install the Snapshot Viewer (You can download the viewer from this website if you don't have the CD). Restart the computer and test the snapshots again. Un-install and re-install Access Anaesthetics. Make sure you first make a backup copy of your data file AAUser.mdb. If these options don't work and you are using the Access 97 version, you may need to install the Office 97 Service Release 1 (SR-1). This is a large file (8MB) which can be downloaded from Microsoft. To find out whether you need to install this, open any Office application (Access 97, Word 97 etc) and click About on the Help menu. If the initials SR-1 are not visible in the About box, you should install this Microsoft update. If you are using Office 2000, the Snapshot viewer will either already be installed or will be able to be installed from your Office 2000 CD.